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Plans: Business, and the 14-day free trial. Export To PDF turns one account’s analytics into a PDF you can send to a client or your boss. It covers the account and period you have picked on the Analytics page.

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Export a report

1

Open Analytics and pick the account

Click Analytics in the sidebar, then the account on the left. A report covers one account. For several accounts, export one report each.
2

Pick the time period

Choose it from the menu at the top, like Last 30 Days or Previous Month. The report covers that period.
3

Click Export To PDF

You’ll see “Your analytics report is being generated. You will be notified when it is ready.” You can leave the page while it works.
4

Open the report

When it’s done, you get an email called “Your report is ready”. Click View report in it. The same message shows under the bell at the top of the app. Click it to open the PDF.
The file is named analytics-report- followed by a code and the date, like analytics-report-…-2026-10-19.pdf.

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What’s in the report

  1. A cover line with the account’s name, picture and the dates covered.
  2. The totals: New Followers, Likes, Reach, Engagements and Posts, each compared with the period before.
  3. The charts:
    • Gender and Age, when the account has them.
    • Top Countries and Top Cities.
    • Followers, Likes, Post Engagement and Post Reach.
    • Link Clicks and Video Views.
  4. Best Times To Post, Recommendations and Hashtag Performance.
  5. Posts: the account’s posts from the period, newest first, 10 to a page. Each shows Reactions, Comments, Shares, Reach and Engagement Rate.
A chart with nothing to show says No Data. A section with nothing to list says “No data available”. Good to know:
  • A report lists up to 500 posts. If the account posted more in the period, the oldest ones are left out. Pick a shorter period to get them all.
  • The Posts Per Day chart isn’t in the report.
  • For a Facebook Page, the report says Likes where the page says Reactions. It’s the same number: every reaction type.
  • The report shows the same numbers as the page, so the same gaps apply. See Which analytics each network gives.

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Messages you might see

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Who can export

Anyone who can see the account on the Analytics page can export it, editors included. The report goes to the person who clicked. The email always comes, whatever your email settings say. To get a report on a schedule instead, see Scheduled email reports. If no report arrives within an hour, email hello@publishbuddy.com with the account name and the period you picked.